Centralise all hiring information and optimise your access to talent
Clarity on costs upfront, no surprises later
Maintain an up-to-date dossier to comply with laws and regulations
The foundation of your hiring process and 'Total Talent Management'
Is Excel currently the backbone of your hiring process? Are hiring documents scattered or incomplete?
While Excel may work well for hiring a few individuals, it becomes overwhelming when dealing with a larger number. Often, only one person understands the Excel sheet, making your hiring process vulnerable. How can you ensure compliance?
Is your hiring data scattered everywhere?
Apart from Excel, there might be HRIS, procurement systems, or ERP systems, each holding fragments of hiring information. Keeping these synchronised is challenging, and these systems aren’t inherently designed for an effective and secure hiring process.
Are you seeking automation to strategically manage external personnel ? Or moving towards Total Talent Management?
You have probably already automated many (partial) processes for your talent management. Integrating Nétive VMS Suite takes your hiring strategy to the next level, ensuring a future-proof talent strategy.
Then you make sure your vacancies are published on the right channels, such as intranet for internal mobility, your career site and external job boards. Furthermore, you would like to inform your suppliers about your vacancy. You do this with a layering or segmentation (e.g. preferred and non-preferred), as agreed with your suppliers.
You collect all candidates in the Nétive VMS suite, in order to make a good assessment of the best candidates based on both price and quality. There are no budget surprises either: an indicative total bill is available the moment the application is completed.
You can check all provided information and also record all business agreements you make with them (e.g. framework agreements) in this file. You are even able to ensure that the agreements made are secured in the Nétive VMS Suite process.
You decide how open or closed the VMS Suite is to suppliers. Do only pre-contracted parties get access? Then that is the rule. Do you want more openness? Then take a look at our marketplace functionality.
In the VMS Suite, you can use the specific supplier dashboard to check whether work is being done compliantly and what the performance is in terms of supplying candidates. Both in volume and in quality. This way, you maintain an overview and have the right insight.
Utilise the marketplace for broader access to potential suppliers or freelancers. Direct sourcing offers a strategy for recruiting freelancers without intermediaries.
Marketplace – Would you also like to offer suppliers or self-employed workers with whom you are not yet doing business the opportunity for assignments within your organisation? Then use the Marketplace of Nétive VMS Suite. It publishes vacancies on a public website at your request. Interested parties then respond to these vacancies. They are then automatically guided through your compliance process. This means you not only have the CV immediately, but also all the supporting documents needed if suppliers want to do business with you. A handy feature, should the response from your usual supplier landscape be disappointing.
Direct Sourcing – The same open principle, but aimed at freelancers, is called direct sourcing. A recruitment strategy for freelancers, without the intervention of a third party.
Keep all CVs of candidates you have been offered in the Nétive VMS Suite. Use the system to ask candidates you have not hired whether you can keep their details, in accordance with the GDPR. This way, you build up a talent database that you can use the next time you have a vacancy. So you don’t have to go out and find talent first, look at who you already know!
Mobility – If the talent you are looking for is already working within the organisation and you want to move them on? Then use your talent pool for internal mobility.
Direct sourcing – Are you specifically looking for freelancers or candidates for permanent employment in the talent pool you have built up? That too is a form of direct sourcing made possible in this way.
This allows any interested party to register themselves and thus compete for a contract. Offers are kept in the vault and can be opened after the deadline. With clear assessment criteria in advance, the best candidate can be determined independently, in line with, for example, the EMVI method.
Feedback also takes place in the system. In this way, the transparency required by regulations is properly fulfilled. After the contract has been awarded, the system goes through the contract formation process. Compliance is very important here. That is why the order confirmation and other important documents are recorded in the digital file.
The Suite ensures that you define in advance from whom, you want what, when. Like which laws and regulations are important for the various forms of hiring. Think of your general terms and conditions, a quality mark, GDPR and much more.
The system ensures that a workflow for these documents is started for every new supplier, candidate or assignment. The system generates the documents for you. Or the system ensures that the owner of the document is notified that the document is delivered. As this process runs, you have insight into how compliant your hiring is and where you need to intervene. There is even the option that the process stops, if something is not complete. For example: No certificate of conduct in? Then you may not invoice.
Efficiently manage hours and invoices within Nétive VMS Suite, ensuring accuracy and transparency in the billing process.
Timesheets – Nétive VMS Suite is an application in which all parties involved, both internal and external, in the hiring process work together. This is most evident in the timesheets. The system helps the hired employee fill in the hours. Then the system notifies the manager of the timesheet, which is also approved in the VMS suite. This way, there is never any misunderstanding about the hours worked, which form the basis for the invoice. If you have another system for hours, these can be uploaded, after which the VMS Suite generates the invoice.
Invoices – The system contains all contract and hour agreements and uses them to generate invoices. How often this happens and which rules are important is adjustable. According to the reverse billing principle, suppliers and freelancers receive a message that their invoice has been generated by the system. They are then able to add their own invoice number, after which the invoice is legally valid.
This greatly reduces invoice administration costs. You then proceed to payment, with a link to your accounting system or with an export of your ‘account payables’. Would you rather have suppliers and freelancers generate the invoices themselves in a ‘classic’ way? Of course, that is also possible via our system!
The VMS Suite is equipped with more than 100 standard reports and dashboards, allowing you to instantly see how fulfilment is going. Which suppliers are doing well, which positions are difficult to fill, which commitments have been made, how many files are complete and much more! Should you need a report that is not standard in the system? No problem, you can easily create a custom report yourself.
All reports are also easy to share within the organisation. The system takes into account that recipients of the report only see the data for which they have rights. So do you have a nice overview dashboard? Share it with all managers and they get an overview of their own department(s).
Leverage advanced analytics within Nétive VMS Suite, utilising the power of the underlying Salesforce platform, including Tableau for AI-driven scenario analyses and predictions in multiple languages.
Take the step to a successful talent strategy
Start today and request the detailed roadmap.
In today's dynamic job market, forming a talent strategy is crucial. As the central hub of your HR systems, our VMS Suite offers both a solution for cost control and risk reduction as strategic insights for informed decisions. But it starts with forming your talent strategy.