How VMS Software Works

The VMS Software for Workforce Management

The importance of effective workforce management in professional companies cannot be overstated. Effective workforce management contributes to the success and growth of an organisation on various levels. Nétive’s VMS software for workforce management aligns perfectly with this need.

By using Nétive VMS software as your workforce management system, you gain numerous benefits for your organisation, including:

1. Talent retention and development: Effective workforce management includes creating a work environment where talent is valued, encouraged, and developed. This involves providing training, professional growth opportunities, and career development. As a result, employees remain motivated to stay with the company and improve their skills.
2. Optimal performance: Through targeted evaluations, various feedback mechanisms, and performance management, effective workforce management can help improve employee performance. By setting clear goals and communicating them effectively, employees better understand what is expected of them and how they contribute to the company’s objectives.
3. Labour cost management: Effective workforce management also involves managing labour costs. This includes optimising staffing levels, managing overtime, and planning vacations to ensure operational activities are not compromised. It also ensures that employee satisfaction is not jeopardised, as staff know what to expect.
4. Employee satisfaction and engagement: By focusing on employee well-being, creating a positive work culture, and offering appropriate rewards and recognition, effective workforce management can lead to higher levels of employee satisfaction and engagement. Engaged employees are generally more productive, loyal, and committed to the company’s success.
5. Compliance with laws and regulations: Effective workforce management also includes proactively managing risks related to labor laws and regulations. By staying informed about legal changes and taking appropriate measures, a company can avoid legal issues and fines.

Nétive’s VMS software offers an all-in-one solution for effective workforce management. Your company not only complies with all legal requirements but also optimises various processes to reduce costs and attract the best candidates.

With Nétive VMS software, organisations can manage both permanent and flexible staff in one central system, resulting in streamlined processes and maximum efficiency. By automating tasks, companies save both time and costs while still meeting all requirements.

An often underestimated feature of Nétive VMS is its comprehensive reporting capabilities, providing organisations with more insight into their workforce and its performance. This allows for quicker, smarter decision-making and optimisation of workforce management based on concrete data.

“In short, by focusing on talent retention and development, optimal performance, cost management, employee satisfaction, and risk management, Nétive VMS supports organisations in creating a healthy and productive work environment.” Discover the benefits and how it can transform your organisation.

The Benefits of Nétive VMS Software

Implementing a vendor management system like Nétive VMS offers numerous benefits for managing an organisation’s workforce. Here are the main advantages:

1. Efficient cost management: Thanks to the advanced functionalities of the VMS, your organisation can significantly save on operational costs. With all processes under one roof, tasks are managed more efficiently, resulting in substantial cost savings.
2. Performance optimisation: By integrating the VMS into the hiring process, performance is significantly improved. Complex processes are streamlined and executed with increased speed, allowing more work to be done in less time.
3. Centralised information storage: The VMS provides a central location for managing all relevant information, from contracts and evaluations to invoicing and communication with candidates. This makes workforce management more organised and efficient.
4. Effective risk management: The VMS can help organisations comply with regulations related to supplier relationships, reducing risks and ensuring compliance.
5. Enhanced collaboration: By improving communication and collaboration with suppliers, the VMS centralises communication channels, fostering smoother and more effective cooperation among all parties involved.

These benefits will greatly enhance your workforce management, providing better insights into available data, resulting in faster and more informed decision-making within the organisation. This is especially useful for senior management. We all know that time is money in today’s job market.

What VMS Systems Does Nétive Offer?

Nétive has two refined solutions at its disposal. Both are clear, transparent, and foster connectivity, however, there are differences. We detail both solutions for you below:

• Nétive VMS Suite

The Nétive VMS Suite is a set of modules for workforce management. With these modules, you can manage the entire hiring process via one online platform with the modules you need.

What does this mean?

With the Nétive VMS Suite, managers can post job vacancies themselves. Then your hiring department completes these vacancies and releases them to the market. Candidates are submitted through the system by recruitment agencies, and freelancers can also offer themselves. The evaluation of candidates also takes place within the system.

When external workers are hired, their contracts are drawn up and stored in the system to comply with current laws and regulations.

Time registration and invoicing for these contracts also occur within the system. With this central approach, you can oversee all processes using the reporting and dashboard module, making adjustments if necessary.

• Nétive VMS Connect

Nétive VMS Connect bridges companies needing staff and the suppliers of that staff, such as staffing and recruitment agencies. As an agency, you play a crucial role in your clients’ success, but you also understand that they may use a VMS system, which can be both a blessing and a challenge.

With Nétive VMS Connect, your clients give you the opportunity to get more out of the VMS system. You receive your clients’ requests directly in your system, meaning you no longer need to navigate different portals.

Working from your systems and applications allows you to collaborate more quickly and efficiently with clients using a VMS. This greatly increases the chances of a successful match with a candidate from your database.

Nétive VMS Connect reduces administrative hassle. Manually processing time and invoice data is time-consuming and costly, but with this system, you save valuable time as these processes run automatically.

What is the Difference Between Nétive VMS Suite and Nétive VMS Connect?

Both Nétive VMS Suite and Nétive VMS Connect are software designed to unite people, systems, and data to optimise operations and add value. However, our Suite and Connect are quite different. Here are some differences:

Target Audience and Focus

Nétive VMS Connect specifically targets the connection between companies needing staff and the suppliers of that staff, such as staffing and recruitment agencies. It provides tools for more efficient collaboration with clients using a VMS and reduces the administrative burden.

Nétive VMS Suite focuses on supplier management and the entire process of staffing and workforce management through one online platform. It is broader in scope and includes modules for job posting, candidate evaluation, contract management, time registration, and invoicing.

Functionality

Nétive VMS Connect primarily focuses on receiving client requests, proposing candidates, and automating administrative processes such as time registration and invoicing.

Nétive VMS Suite offers a broader range of functionalities, including posting job vacancies by managers, evaluating candidates, drafting and managing contracts, and generating reports and dashboards to oversee all processes.

Scope of Use

Nétive VMS Connect allows intermediaries to work more efficiently with clients using a VMS but may not be as extensive as the Nétive VMS Suite.

Nétive VMS Suite offers a more comprehensive solution for organisations looking to streamline the entire workforce management process, from job posting to contract management and invoicing.

Curious about what Nétive VMS can do for your organisation? Contact us and discover how we can help you optimise your hiring process!