Workforce Management (WFM): Connect Internal and External Capacity
Keep your organisation agile and scalable
Workforce Management (WFM) is a strategic approach to deploying your workforce in the most effective way. The goal is simple: ensuring the right people perform the right tasks at the right time. For organisations using Nétive VMS, this means integrated planning of both internal and external capacity. Our software connects personnel scheduling with contingent workforce management, so your organisation remains agile and scalable. With a single system, you gain full control over schedules, costs, compliance, and performance.
What is Workforce Management?
Workforce management—also known as strategic workforce planning—encompasses all the processes required to deploy your workforce optimally. Within Nétive VMS, labour demand is intelligently matched with available talent. This ensures that you always have the right capacity—permanent, temporary, or external—at exactly the right time.
Our solution supports forecasting, capacity planning, scheduling, traffic management, and reporting. Thanks to integrations with HR and ERP systems, and self-service portals for suppliers and workers, workforce management becomes a streamlined, data-driven process.
Forecasting: How much work is expected?
Nétive VMS supports the creation of accurate forecasts based on historical data and trends—think seasonal peaks in production or customer service. By linking forecasting with your contingent workforce strategy, you stay prepared and avoid over- or under-staffing.
Our integrations with platforms like SAP, AFAS, and planning tools allow workload forecasts to be automatically shared with suppliers or talent pools—enabling faster, smarter decision-making.
Capacity Management: How many people do we need?
Nétive VMS strengthens capacity planning through real-time visibility into the availability of both internal and external workers. You can record roles, skills, and availability, and with one click, see exactly what contingent resources you need to meet demand.
The platform helps determine optimal staffing—leveraging preferred suppliers, MSP structures, and talent pools—to build a flexible, scalable, and compliant workforce.
Scheduling: How do we turn capacity into effective planning?
By combining WFM functionality with hiring management, Nétive VMS enables seamless alignment of schedules and assignments. Internal rosters are supplemented with external resources via self-service requests or automated matching, creating a unified view of all scheduled work—regardless of employment type.
Schedules take into account legislation, collective agreements, budgets, and availability. Staff and suppliers can indicate their preferences and availability via portals.
Traffic Management: Managing deviations in real-time
Unexpected changes? Nétive VMS provides real-time traffic management. Dashboards and notifications show when immediate action is needed—whether due to illness, absence, or sudden demand spikes. Quickly connect with suppliers or alert talent pools.
This dynamic response capacity helps maintain service levels while keeping workloads manageable.

Reporting and Analytics
Nétive VMS includes powerful reporting tools. Compare forecasts with actuals, track supplier performance, and stay on top of resource usage, costs, and compliance.
Dashboards are real-time, role-based, and easily shareable.
With Advanced Workforce Analytics, you gain deep insight into trends, cost structures, and areas for improvement—making WFM a continuous improvement cycle.
What Does Workforce Management Software Do?
A modern WFM solution supports and automates every aspect of workforce planning. Nétive VMS takes it a step further: we integrate planning and external hiring in one platform. No more fragmented tools—just one central place for scheduling, assignments, time tracking, compliance, and invoicing.
With self-service functionality, staff and suppliers can manage their data, swap shifts, or request leave. HR, finance, and operations all work within the same environment—speeding up processes, increasing transparency, and reducing costs.
Software Integration with Nétive VMS
More and more organisations are choosing Nétive VMS for their workforce management. Here are a few real-world examples:
Case 1: BAM
BAM implemented its “Flexplein” to deploy external workers quickly and effectively. With Nétive VMS, BAM gained control over staffing, supplier relationships, and compliance—enabling the successful execution of major projects like the sea lock in IJmuiden.
Case 2: BNP Paribas Fortis
BNP Paribas Fortis integrated its contingent hiring into a single model using Nétive VMS. With automatic matching, compliance checks, and supplier dashboards, the process became streamlined and fully manageable.
Case 3: NS (Dutch Railways)
NS uses Nétive VMS to manage thousands of external workers. Thanks to SAP integration, data is shared in real-time—allowing NS to plan, track, and report efficiently without manual work.
Let’s Talk
Want to explore how workforce management software can benefit your organisation? Curious about what Nétive VMS could do for your workforce planning?
Click here for a no-obligation consultation.
Let's talk about workforce management
Discover what Nétive VMS can do for your organisation
Want to explore how workforce management software can benefit your organisation? Curious about what Nétive VMS could do for your workforce planning? Schedule a no-obligation consultation with one of our specialists and discover how to gain full control over your total workforce.
